For treasurers
What ChurchPay does for a UK church treasurer, in five seconds.
If you are the treasurer, ChurchPay on church-pay.com does three jobs for claim season. It captures a Gift Aid declaration when the gift is made. It records GASDS evidence when you close a service. It then exports an HMRC-ready claim pack. You still file that pack through your existing HMRC process. ChurchPay does not submit the claim to Charities Online for you.
Claim season
The same three jobs, in the order the year usually hurts.
There are no testimonials or invented reclaim totals on this page. This is the product ChurchPay actually ships.
1
Declarations happen at the gift
When someone gives online, at the Sunday kiosk, or from a QR code on a pew card, they can complete a Gift Aid declaration on that same screen. ChurchPay stores the wording they agreed to, the time, and the evidence against that donor. Paper slips can still be scanned onto the record.
Sunday giving2
GASDS is logged when you close the service
Loose cash with no donor name cannot be Gift Aided. Those collections may qualify under the Gift Aid Small Donations Scheme instead. ChurchPay records the anonymous cash against that service, so the evidence is dated to Sunday rather than rebuilt from a paying-in book later.
Gift Aid and GASDS3
You export a claim pack, then you file
The pack is a ZIP: a ChR1-shaped CSV of eligible gifts, copies of new declarations, and a manifest. You, or your adviser, still submit the claim through HMRC. ChurchPay does not log in to Charities Online or file the claim for you.
Claim-pack guide
ChurchPay exports the pack. You still open Charities Online.
Some UK church products can submit a Gift Aid claim if you store Government Gateway credentials. ChurchPay does not. The software holds the evidence: the declaration attached to the gift, the anonymous cash on the closed service, and a ZIP you can read before you file. You, or your adviser, still decide what goes to HMRC. Official limits and filing rules live on GOV.UK, not on a product page.
Gift Aid and GASDS
The product page for declarations, per-service small-donations evidence, and the export you still file yourself.
Sunday kiosk and QR giving
How the foyer tablet, pew-card code, and giving page capture the gift and the declaration in one moment.
Claim without a spreadsheet
What a treasurer still has to do, what ChurchPay can export, and where HMRC remains the source of the rules.
Prepare the pack before Charities Online
What should already be in the folder the morning you file, and what ChurchPay will not submit for you.
ChurchPay and ChurchSuite
ChurchSuite can submit a Gift Aid claim if you store HMRC credentials. ChurchPay exports the pack instead.
ChurchPay and ParishPay
ParishPay is a specialist QR giving tool. ChurchPay keeps the Gift Aid and GASDS records after Sunday as well.
We can walk a real claim pack with your treasurer in a 30-minute demo.
You will see declarations attached to gifts, GASDS recorded on a closed service, and the export you would file. ChurchPay will not submit that claim to Charities Online for you, and we will not invent reclaim totals.